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WorkflowMax Integration


UpSheets has been designed to make it easy for WorkflowMax users to export their data and upload it to Xero Payroll.

See more about the integration and watch How-To videos

To get started:

  1. Register for an UpSheets account
    • Enter your details, make sure WorkflowMax is selected as the partner app, and click Register to create your account. You will then receive a verification message via email. 
    • Click the link in the email to complete your registration.
  2. Connect to Xero 
    • In order to upload WorkflowMax timesheet data to Xero payroll, we first need to connect UpSheets to Xero. 
    • Just click connect, then click Allow Access to approve the connection.

  3. Download CSV from WorkflowMax

    • In order to upload WorkflowMax timesheet data to Xero payroll, we first need to connect UpSheets to Xero. 
    • To download your CSV file from WorkflowMax go to Reports > Report Builder > Sample Reports 
      Select the report named ‘Timesheets - UpSheets Pay Run Import’.
    • Check your date filters to match your current pay period and export the report to a CSV file.
  4. Import CSV File to UpSheets
    • Select the file you exported from WorkflowMax. 
    • The Timesheets and Leave options will default.
    • Click to import the data from your file to UpSheets.
  5. Validate Your File With Xero

    • The validate screen allows you to see your data and match the column headings. As your file has come from WorkflowMax, your data will all be matched automatically.
    • Click to validate your data with Xero

  6. Review and Map your Data
    1. Verify that all your pays are already pre-populated to the correct pay codes.
    2. The first time you use UpSheets, you may need to map some employee and pay data with what is set up in Xero. These mappings will then be applied to future uploads (or until modified or deleted).
  7. Upload Your Data
    • To upload the validated and mapped data to Xero. Just click upload, review any messages and click again to upload the data to Xero.
  8. Approve Timesheets and Add Pay runs
    • If you have uploaded draft timesheets you can click the button and approve them all - This will allow them to be automatically linked to a pay run in Xero.
    • In just a couple of clicks, you can also select and create any required pay runs in Xero, all without leaving UpSheets.