Automatic Break Deduction

Overview

The Automatic Break Deduction feature allows you to automatically deduct break time from timesheets based on the number of hours worked. This ensures compliance with workplace regulations and eliminates the need to manually adjust hours for breaks.

Break deductions are:

• Applied during validation
• Cumulative (multiple thresholds can be set)
• Configurable per user (applies to all your organizations)
• Not applied to Smart Formulas, LEAVE, or ADJUSTMENTS

Setting Up Break Rules

Accessing Settings

1. Navigate to Settings from the main menu
2. Scroll to the Auto Break Deduction section

Adding Break Rules

Break rules define when breaks should be deducted from worked hours.

To add a rule:

1. Click the + Add Rule button
2. Enter the threshold hours in the first field
3. Enter the break duration (in minutes) in the second field
4. Click + Add Rule again to add additional rules

Example Configuration:

After 4 hrs, deduct 30 mins
After 6 hrs more, deduct 45 mins

This configuration means:

• Work 4+ hours → 30 minute break deducted
• Work 10+ hours (4 + 6 more) → Additional 45 minutes deducted (75 min total)

Understanding Cumulative Thresholds

Break rules are cumulative:

• First rule: Absolute threshold

  • "After 4 hours" means at 4 hours worked

• Subsequent rules: Added to previous threshold

  • "After 6 hours more" means 4 + 6 = 10 hours worked

Example:

Removing Rules

To remove a break rule, click the × button on the right side of the rule row.

Deduction Modes

Choose how breaks are applied to your timesheets:

Per Shift (Default)

Deducts breaks from each individual timesheet line.

Best for:

• Single-entry timesheets
• Different break rules per shift
• Simple timesheet structures

Example:

Employee: John Doe, Date: Dec 17
Line 1: 8.5 hours → 8.0 hours (30 min deducted)

Per Day

Sums all hours for an employee per day, then applies break deduction to the total. The deduction is distributed across timesheet lines, starting from the last line.

Best for:

• Multiple shifts per day
• Split shift scenarios
• Total daily hour calculations

Example:

Employee: John Doe, Date: Dec 17
Line 1: 2.0 hours → 2.0 hours (no change)
Line 2: 3.0 hours → 3.0 hours (no change)
Line 3: 2.5 hours → 2.0 hours (30 min deducted)

Total: 7.5 hours → 7.0 hours

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