Create a Mapping for Specific Employees

Employee Mappings

While most mappings can be applied to your file/all employees - the type field can also be mapped to different values for each employee.

This enables you to map a value in your file to different earnings rates or pay items for each employee. You can optionally also have a default value that is used for all employees that do not have a specific value set.

Setup

Employee mappings can only be defined when validating files in Xero, not from the Mappings menu.

To do so, follow the instructions for creating a mapping, by clicking the create mapping link in the error message.

Be sure to select the option Apply mapping to this employee only before saving the mapping.

The mapping will now be displayed and only apply to this employee.

Applying an Employee Mapping when the Default Mapping is Already Applied

If a mapping exists for all employees and you wish to set a different value, simply click the mapping link to open the Edit Mapping window.

Select the value for the employee and also the option Apply mapping to this employee only and save the mapping.

Editing Employee Mapping

To change the mapping simply click the mapping link, update the Value in Xero field and save.

If no default value exists and the Apply mapping to this employee only option is turned off, the mapping will be updated to apply to all employees just like a normal mapping.

Delete an Employee Mapping

To delete an Employee Mapping, click the mapping to open the Edit Mapping window and select Delete Mapping.

If a default mapping exists, this will automatically be applied to the employee as they no longer have a mapping defined.